1. Introduction

AuditWorks (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal, business, and financial information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit https://audit-works.com, communicate with us, or engage our workers’ compensation audit and related services.

By using our website or services, you consent to the collection and use of your information as described in this policy. If you do not agree with these terms, please refrain from using our services or website.

2. Information We Collect

We collect information directly from you, your authorized representatives, and—when permitted—your payroll provider or insurance carrier. The categories of information we may collect include:

Business Information:
Company name, address, contact details, and federal identification numbers.

Personnel and Payroll Data: Employee names, classifications, job descriptions, payroll summaries, and other records necessary for workers’ compensation audits.

Insurance and Policy Data:
Carrier name, policy numbers, premium details, and coverage dates.

Communications:
Emails, calls, and correspondence related to audits or service inquiries.

Technical and Website Data:
IP address, browser type, operating system, pages visited, and other analytics data gathered automatically through cookies and similar technologies.

We collect only the information necessary to perform our services and meet regulatory or contractual obligations.

3. How We Use Your Information

We use collected data for legitimate business purposes, including:

• Conducting accurate workers’ compensation and premium audits.
• Communicating with clients, insurers, payroll providers, and other authorized parties.
• Verifying payroll and classification information.
• Preparing reports, summaries, and audit findings.
• Improving our services and website performance.
• Meeting legal, regulatory, and insurance-related requirements.
• Maintaining internal records for quality assurance, training, and compliance.

We do not sell, rent, or trade your personal or business information under any circumstances.

4. How We Share Information

We only share information when it is necessary to perform our services or fulfill legal or contractual requirements. Information may be shared with:

Authorized Third Parties:
Your insurance carrier, payroll provider, or other approved representatives.

Service Providers:
IT, hosting, or administrative vendors that support our business operations under strict confidentiality obligations.

Regulatory or Legal Authorities:
When required to comply with applicable laws, regulations, subpoenas, or court orders.

Professional Advisors:
Accountants, auditors, or legal counsel assisting with compliance or business operations.

All third parties are required to maintain appropriate security and confidentiality standards consistent with this policy.

5. Data Security

We maintain administrative, technical, and physical safeguards designed to protect your information from unauthorized access, disclosure, alteration, or misuse. These include:

• Secure servers and encrypted storage systems.
• Role-based access controls and employee confidentiality agreements.
• Regular system monitoring and security updates.
• Secure transmission protocols (e.g., HTTPS, encrypted email attachments).

 
While we take reasonable steps to protect your data, no method of transmission or storage is 100% secure.

6. Data Retention

AuditWorks retains information only as long as necessary to fulfill the purposes outlined in this policy or as required by law, insurance regulations, or contractual obligations.

We maintain audit data and supporting documentation for:

• Recordkeeping and future audit reference.
• Responding to client inquiries or disputes.
• Demonstrating compliance with applicable insurance and labor standards.

 
When data is no longer needed, we securely delete or anonymize it in accordance with industry standards.

7. Your Rights and Choices

Depending on your jurisdiction, you may have the right to:

• Access or request a copy of your information.
• Correct or update inaccurate data.
• Request deletion of personal information, subject to legal retention requirements.
• Withdraw consent for data sharing (where applicable).
• Opt out of receiving non-essential communications.

 
To exercise any of these rights, please contact us at info@audit-works.com. We will respond to verified requests within a reasonable timeframe and in accordance with applicable laws.

8. Cookies and Analytics

Our website uses cookies and analytics tools to monitor site performance, analyze traffic patterns, and enhance user experience.

Cookies:
Small text files stored on your device that help remember preferences and improve functionality.

Analytics:
We may use third-party tools such as Google Analytics to understand visitor behavior and website performance metrics.

You can manage or disable cookies through your browser settings, but some site features may not function properly without them.

9. Links to Other Websites

Our website may contain links to third-party websites for convenience or reference. AuditWorks does not control and is not responsible for the privacy practices, content, or security of these external sites. We encourage you to review their privacy policies before sharing any information.

10. Compliance with Applicable Laws

AuditWorks complies with applicable privacy and data protection laws, including relevant provisions of the U.S. state privacy acts (such as CCPA, CPRA, and others where applicable). We continuously review our policies and procedures to maintain compliance with evolving regulatory standards.

11. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The most current version will always be posted on our website with the updated “Last Updated” date. Continued use of our services after an update constitutes acceptance of the revised policy.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact:

AuditWorks
225 Dyer Street, 3rd Floor
Providence, RI 02903
Phone: (508) 397-7906
Email: info@audit-works.com